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Landscaping Proposal Template

A ready-to-send landscaping proposal with a real planting plan, pricing, and terms already filled in. Copy it, adjust it, and send a client-ready link today.

Proposal

Front Yard Landscape Renovation · 1,800 Sq Ft

Scope

Project overview

A full front-yard renovation replacing dead turf and overgrown foundation shrubs with a low-maintenance, drought-tolerant planting bed and refreshed lawn edge.

Scope of work

Remove existing sod and shrubs, amend and grade the soil, install the planting bed per the attached plan, add a 3-zone drip irrigation line to the new beds, and finish with steel edging and mulch.

Plant & material selection

24 plants total (a mix of native grasses, flowering perennials, and two accent trees) chosen for our growing zone and full-sun exposure. Mulch is triple-ground hardwood.

Timeline

3-4 working days depending on weather: 1 day for removal and grading, 1 day for irrigation, 1-2 days for planting and mulch.

What's not included

Backyard areas, hardscape such as patios or retaining walls, and ongoing lawn mowing are not part of this scope. Happy to quote any of those separately.

ItemPrice
Design consultation & planting plan$350.00
Sod removal & soil preparation (1,800 sq ft)$1,450.00
Plant & shrub installation (24 plants, per plan)$2,100.00
Irrigation zone addition (3 zones)$1,800.00
Mulch & steel edging$620.00
Total$6,320.00

Terms

A 25% deposit confirms your install date; the remaining balance is due on completion of the work. This proposal is valid for 21 days from the date sent to account for material and plant availability. Additional plantings, hardscape changes, or site conditions found once we break ground will be quoted as a change order before we proceed.

Pro adds your logo and accent color.

What’s included

What’s in this template

Scope

  • Project Overview
  • Scope Of Work
  • Plant & Material Selection
  • Timeline
  • What's Not Included

Pricing

5 priced line items, $350$2,100

  • Design consultation & planting plan$350
  • Sod removal & soil preparation (1,800 sq ft)$1,450
  • Plant & shrub installation (24 plants, per plan)$2,100
  • Irrigation zone addition (3 zones)$1,800
  • Mulch & steel edging$620

Terms

  • Deposit or payment schedule
  • Invoicing and balance terms
  • How long the pricing is valid

How to write a landscaping proposal

  1. 01

    Walk the site and note conditions

    Check sun exposure, drainage, and soil condition in person. They change plant selection and pricing more than the square footage does.

  2. 02

    Separate one-time install work from ongoing maintenance

    Clients often confuse a landscape renovation with a mowing contract. Keep install pricing and any recurring maintenance as clearly separate line items.

  3. 03

    List plants and materials by name and quantity

    Naming actual plants and counts, not just 'landscaping', builds trust and gives the client something concrete to picture and approve.

  4. 04

    Price in seasonal availability

    Plant costs and stock shift with the season. Keep the proposal's validity window realistic so you're not stuck sourcing a plant that's sold out by the time it's signed.

  5. 05

    Include a maintenance note

    A short line on watering and care after install sets expectations and heads off a 'why did it die' call two weeks later.

  6. 06

    Follow up before the planting window closes

    Landscaping has real seasonal deadlines. A quick follow-up that references the planting window creates urgency without sounding pushy.

Landscaping proposal FAQ

What should a landscaping proposal include?

The design or plan, specific plants and materials with quantities, the install timeline, and pricing broken into design, prep, planting, and any irrigation or hardscape work.

How long should a landscaping proposal be?

One to two pages, enough room for the plan and pricing without burying the client in plant Latin names.

How do I price a landscaping job?

Most landscapers price by the job once they've walked the site, using square footage as a starting estimate, rather than a flat per-square-foot rate. Site conditions and plant selection vary too much for that to hold up.

When should I follow up after sending a landscaping proposal?

Within a few days, and sooner if there's a seasonal planting window closing. Landscaping decisions often move quickly once a client has a plan in front of them.

How do I handle plant substitutions if something's out of stock?

Note in the terms that substitutions of comparable value may happen based on nursery availability, and confirm any swap with the client before installing it.

Ready to send your own landscaping proposal?

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