Free template

Painting Proposal Template

A ready-to-send painting proposal with rooms, materials, and pricing already filled in. Copy it, adjust it, and send a client-ready link today.

Proposal

Interior Repaint · 3-Bedroom Home

Scope

Project overview

Full interior repaint of the living areas, three bedrooms, and all trim and doors throughout the home.

Scope of work

Protect floors and furniture, patch minor nail holes and small drywall dings, caulk gaps at trim, prime any patched areas, and finish with two coats of paint on walls and ceilings.

Paint & materials

Premium washable interior paint (eggshell on walls, semi-gloss on trim and doors) color-matched to your samples, plus all tape, drop cloths, and sundries.

Timeline

4-5 working days depending on drying time between coats and room access.

What's not included

Wallpaper removal, popcorn ceiling texture work, and exterior painting are not part of this scope. Ask and we'll quote them separately.

ItemPrice
Living areas · walls & ceilings (approx. 1,600 sq ft)$2,400.00
Bedrooms (3) · walls & ceilings$1,650.00
Trim, doors & baseboards (all rooms)$950.00
Minor drywall patching (up to 10 spots)$200.00
Premium paint & materials upgrade$300.00
Total$5,500.00

Terms

A 20% deposit reserves your start date; the balance is due the day the job is completed. This proposal is valid for 21 days from the date sent. Any surfaces, rooms, or repairs not listed above, including wallpaper removal or drywall repair beyond minor patching, will be quoted separately before we begin.

Pro adds your logo and accent color.

What’s included

What’s in this template

Scope

  • Project Overview
  • Scope Of Work
  • Paint & Materials
  • Timeline
  • What's Not Included

Pricing

5 priced line items, $200$2,400

  • Living areas · walls & ceilings (approx. 1,600 sq ft)$2,400
  • Bedrooms (3) · walls & ceilings$1,650
  • Trim, doors & baseboards (all rooms)$950
  • Minor drywall patching (up to 10 spots)$200
  • Premium paint & materials upgrade$300

Terms

  • Deposit or payment schedule
  • How long the pricing is valid
  • How added work gets priced

How to write a painting proposal

  1. 01

    Walk every room before quoting

    Paint jobs can't be reliably priced over the phone. Trim detail, ceiling height, and wall condition all change labor time in ways a square-footage guess misses.

  2. 02

    Break out labor, paint, and prep separately

    Prep (patching, caulking, sanding) is often the real time cost on a repaint. Itemizing it shows the client why two 'same size' rooms can cost differently.

  3. 03

    Specify sheen and coat count

    Naming the sheen (eggshell, semi-gloss) and confirming two coats sets a clear standard, so 'it doesn't look finished' isn't a dispute after the first coat dries.

  4. 04

    Call out what needs extra prep

    Wallpaper removal, popcorn ceilings, and water-stained drywall each add real time. Flag them as separate line items rather than absorbing them into a flat rate.

  5. 05

    Price by room, not just square footage

    A small, trim-heavy room can cost more labor than a large open one. Room-by-room pricing holds up better than a single blended rate.

  6. 06

    Follow up within a few days

    Painting is often treated as a commodity quote. Clients compare a few bids quickly, so a prompt, professional proposal has a real edge.

Painting proposal FAQ

What should a painting proposal include?

The specific rooms and surfaces, paint brand and sheen, prep work included, coat count, timeline, and pricing broken down by room or area.

How long should a painting proposal be?

One page. Homeowners want to see the rooms, paint choice, and total cost at a glance, not a long description of technique.

How do I price a painting job?

Most painters price by room or area rather than a flat per-square-foot rate, since trim, ceiling height, and prep needs vary enough between rooms to matter.

When should I follow up after sending a painting proposal?

Within two to three days. Painting decisions move quickly, especially when a homeowner is collecting a few comparable bids.

Should I charge extra for dark-to-light color changes?

Yes. Covering a dark color with a light one often needs an extra coat or a tinted primer. Note it as a possible add-on if the exact colors aren't confirmed yet.

How many coats should a painting proposal specify?

Two coats is the standard for a full repaint and worth stating explicitly. It sets expectations and protects you if a client later expects a third coat at no charge.

Ready to send your own painting proposal?

This free painting proposal template is part of SendProposalsFast. Fill it in and send it as a client-ready link in under 30 seconds, no account required.